Administration & Ops
Your back-office runs without you
Mail, calendars, accounting, HR, suppliers — an AI agent manages admin while you lead. Deployed in 48h.
No technical skills needed
Mail & Email Sorting
BeforeYou spend 1 hour every morning sorting emails and incoming mail
With your AI agentThe agent sorts automatically by priority, category and recipient — urgent first
BeforeYou miss important requests buried in spam
With your AI agentThe agent extracts actionable requests and creates a task for each one in your tool
BeforeYou answer the same questions by email 10 times a week
With your AI agentThe agent drafts and sends standard replies (acknowledgments, info requests, reminders)
Scheduling & Calendars
BeforeYou juggle 5 calendars to schedule a meeting
With your AI agentThe agent finds the optimal slot by cross-checking availability and sends the invitation
BeforeYou forget appointments or important deadlines
With your AI agentThe agent sends reminders at D-3, D-1 and H-1 with preparatory documents
BeforeYou waste time rescheduling after unexpected changes
With your AI agentThe agent recalculates cascading schedules and notifies impacted participants
Pre-Accounting
BeforeYou enter invoices one by one into accounting software
With your AI agentThe agent scans, extracts data and pre-enters each invoice automatically
BeforeYou search for expense receipts for hours
With your AI agentThe agent collects receipts, matches them to expenses and prepares the monthly file
BeforeYou prepare materials for the accountant last minute
With your AI agentThe agent generates the complete monthly accounting package 5 days before the deadline
HR Tracking
BeforeYou manage leave and absences on a shared Excel file
With your AI agentThe agent centralizes requests, checks balances and sends approvals automatically
BeforeYou forget probation end dates or contract renewal dates
With your AI agentThe agent alerts 30 days before each HR deadline and prepares the necessary documents
BeforeYou compile payroll variables manually every month
With your AI agentThe agent collects hours, bonuses, absences and generates the payroll file ready to submit
Supplier Management
BeforeYou chase late suppliers one by one by phone
With your AI agentThe agent sends automatic reminders at D+7, D+15, D+30 by email with escalation
BeforeYou compare supplier quotes manually in a spreadsheet
With your AI agentThe agent compiles quotes, compares prices and highlights the best value for money
BeforeYou lose track of pending orders and deliveries
With your AI agentThe agent tracks each order from purchase order to receipt and alerts on delays
Already in production
A franchise network uses our AI agents to manage admin for 12 locations. Result: 15 hours saved per week per site.
15h
saved / week
12
sites managed
Free, no commitment. We show you what we can automate for you.
Detailed Use Cases
Intelligent mail sorting and routing
200+ emails per day? The agent sorts them in real time: invoices to accounting, client requests to sales, HR documents to management. Urgent items are flagged immediately, everything else is filed and processed in order.
Simplified HR administration
Leave tracking, expense report management, payroll preparation, contract archiving. The agent centralizes all HR admin and frees your team from repetitive tasks.
Supplier and order management
The agent tracks current orders, follows up with late suppliers, compares quotes, and maintains an up-to-date supplier database. Every interaction is logged and archived for future reference.
Frequently Asked Questions — AI Back-Office Assistant
What types of mail can the agent process?
The agent sorts and categorizes all types of mail: supplier invoices, reminders, legal correspondence, HR documents, and marketing materials. It extracts required actions and assigns them to the right person or process.
Can the agent access my professional emails?
Yes, with your explicit authorization. The agent connects via standard protocols (IMAP, Gmail/Outlook API) and processes incoming emails according to your rules. Data stays in your environment, fully GDPR-compliant.
How does the agent handle scheduling?
The agent syncs your calendars (Google Calendar, Outlook), suggests optimal meeting times, sends invitations and reminders, and manages scheduling conflicts. It learns your preferences over time.
Can the agent handle pre-accounting?
The agent matches invoices to purchase orders, verifies amounts, categorizes documents by accounting type, and prepares a clean export for your accountant. It doesn't replace a CPA — it prepares the work for them.
Is my data secure?
Data is processed on certified European servers, fully GDPR-compliant. No data is shared with third parties. You maintain full control: right of access, modification, and deletion at any time.